Monday, November 28, 2011

Automatically File Email into a Folder

When sending an email you can file it in a folder automatically by using this tip.  Open up a new email and the follow these steps.

2007 & 2010 Users
  • Select OPTIONS tab
  • Choose SAVE SENT ITEMS icon
  • Select OTHER FOLDER..and choose the Outlook or Personal folder to save email after sending
2003 Users
  • Select OPTIONS
  • CHOOSE BROWSE button and choose folder to save email
  • Select CLOSE
When you send email, it will be filed into the folder you selected and will not be in the SENT FOLDER.

Tuesday, September 27, 2011

I am in the process of customizing a class for a client on how to utilize Outlook® as a time management system.  For this class, I am creating a filing structure based on the job responsibilities of an HR manager.

To share a copy of this foundation for approval,  I used a new feature in Word 2010.   I was able to quickly take a screen shot and share this foundation via email.

First locate what needs to be copied.  You can take pictures of websites, programs such as Outlook, or in my case My Documents. 

I opened up the sample foundation I had created in My Documents.  Then I followed these steps:

Ø  Open up Word 2010
Ø  Select INSERT tab
Pictures of all open applications will appear. 
Ø  Highlight the picture you want to insert.
The picture will automatically be added in the Word document.

I was able to email the sample foundation for the client to make changes and approve.

Wednesday, September 7, 2011

iPhone - Screen Shot

I was working with a client and I needed to show him some settings on my iPhone.  It is easy to take a screen shot!  I opened the settings app and went to the place I wanted to make a picture. 

By pressing the menu key and the on/off button on the top of the phone at the same time, I was able to take a picture!  To access this screen shot, I went to my Photos app and located my screen shot in camera roll.  I was then able to email this to my client.  

Tuesday, August 23, 2011

iPhone - Battery Life

I just upgraded to an iPhone and I noticed that my battery had to be charged almost every day.  My old phone could last up to a week without a charge.  I went searching for ways to prolong my battery life.  The two most important:

Turn off the Wi-Fi
  • Choose Settings, Wi-Fi and then off
Turn all apps off
  • Double tap the menu button
  • All open apps will appear
  • Press an app and you will see a "minus" sign in the top left hand corner
  • I turned off all apps except for my phone

My battery is now lasting much longer!

Wednesday, August 17, 2011

Changing the font color of a hyperlink in PowerPoint

Today I was creating a new PowerPoint and  typed our website address.  The color of the font was too dark to be seen!  You can easily change the color of any hyperlink by following these steps.
  • Select the DESIGN tab
  • Use the pull down arrow next to COLORS
  • Use the pull down arrow to see all the colors available
  • Choose a new color
  • Select SAVE
The hyperlink will now show with a new color!

Be sure to check out our new website - See what our clients have to say about our services.

Friday, July 29, 2011

Delete an email address from AutoComplete

When typing an email, do names appear in the autocomplete list that you do not want to see.  Maybe you typed one wrong or they are no longer valid.

Here is how remove names from the AutoComplete list for 2007 users.

Ø   Create a new email message in Outlook
Ø   Start typing the name or address you want to remove (this is for the purpose of displaying your AutoComplete list)
Ø   Use the up or down arrow key to highlight the entry for removal (Note: If the name is already highlighted, simply press the Delete key.)
Ø   Press the Delete key while the name is highlighted and the name will be removed from the AutoComplete list 

Outlook 2010 users - an X will appear the name in the autocomplete list, highlight the contact and select the X.

Tuesday, July 26, 2011

Welcome to DJ Consultants, Inc. Time Management Tips

Welcome to our new blog!  We will be providing tips to help you manage information, time and technology in today's electronic workplace.  Technology while touting to improve our efficiency can sometimes have the opposite effect.  Knowing how to utilize your existing technology is the answer.  Stay tuned as we post weekly time management tips on how to use Outlook, Blackberry and iPhone as the productivity tools they were meant to be!   Debk