DJC Time Management Tips

Read Receipts on emails

2012-01-31T10:17:00.000-08:00

Have you gotten an email that has a "read receipt" request? You can manage how Outlook handles these requests.

Outlook 2010
- Select the File tab, then Options
- Choose Mail
- Scoll down to Tracking
- To set tracking options for any message received that includes a read receipt request:
- Choose from Allow, Never, or Ask
- Click OK

Outook 2007
- Select Tools, then Options
- Go to Preferences tab
- Click E-mail Options
- Choose Tracking Options
- Under "Use this Option" you can select "Never send a response"
- Click OK

Automatically File Email into a Folder

2011-11-28T11:51:00.000-08:00

When sending an email you can file it in a folder automatically by using this tip. Open up a new email and the follow these steps.

2007 & 2010 Users

Select OPTIONS tab
Choose SAVE SENT ITEMS icon
Select OTHER FOLDER..and choose the Outlook or Personal folder to save email after sending

2003 Users

Select OPTIONS
Check SAVE SENT MESSAGE TO
CHOOSE BROWSE button and choose folder to save email
Select CLOSE

When you send email, it will be filed into the folder you selected and will not be in the SENT FOLDER.

2011-09-27T07:22:00.000-07:00

I am in the process of customizing a class for a client on how to utilize Outlook® as a time management system. For this class, I am creating a filing structure based on the job responsibilities of an HR manager.

To share a copy of this foundation for approval, I used a new feature in Word 2010. I was able to quickly take a screen shot and share this foundation via email.

First locate what needs to be copied. You can take pictures of websites, programs such as Outlook, or in my case My Documents.

I opened up the sample foundation I had created in My Documents. Then I followed these steps:

Ø Open up Word 2010

Ø Select INSERT tab

Ø Choose SCREEN SHOT

Pictures of all open applications will appear.

Ø Highlight the picture you want to insert.

The picture will automatically be added in the Word document.

I was able to email the sample foundation for the client to make changes and approve.

iPhone - Screen Shot

2011-09-07T06:21:00.000-07:00

I was working with a client and I needed to show him some settings on my iPhone. It is easy to take a screen shot! I opened the settings app and went to the place I wanted to make a picture.

By pressing the menu key and the on/off button on the top of the phone at the same time, I was able to take a picture! To access this screen shot, I went to my Photos app and located my screen shot in camera roll. I was then able to email this to my client.

iPhone - Battery Life

2011-08-23T08:34:00.000-07:00

I just upgraded to an iPhone and I noticed that my battery had to be charged almost every day. My old phone could last up to a week without a charge. I went searching for ways to prolong my battery life. The two most important:

Turn off the Wi-Fi

Choose Settings, Wi-Fi and then off

Turn all apps off

Double tap the menu button
All open apps will appear
Press an app and you will see a "minus" sign in the top left hand corner
I turned off all apps except for my phone

My battery is now lasting much longer!

Changing the font color of a hyperlink in PowerPoint

2011-08-17T13:57:00.000-07:00

Today I was creating a new PowerPoint and typed our website address. The color of the font was too dark to be seen! You can easily change the color of any hyperlink by following these steps.

Select the DESIGN tab
Use the pull down arrow next to COLORS
Choose CREATE NEW THEME COLORS
Under THEME COLORS, find HYPERLINK
Use the pull down arrow to see all the colors available
Choose a new color
Select SAVE

The hyperlink will now show with a new color!

Be sure to check out our new website - http://www.djconsultants.com/. See what our clients have to say about our services.

Delete an email address from AutoComplete

2011-07-29T06:33:00.000-07:00

When typing an email, do names appear in the autocomplete list that you do not want to see. Maybe you typed one wrong or they are no longer valid.

Here is how remove names from the AutoComplete list for 2007 users.

Ø Create a new email message in Outlook

Ø Start typing the name or address you want to remove (this is for the purpose of displaying your AutoComplete list)

Ø Use the up or down arrow key to highlight the entry for removal (Note: If the name is already highlighted, simply press the Delete key.)

Ø Press the Delete key while the name is highlighted and the name will be removed from the AutoComplete list

Outlook 2010 users - an X will appear the name in the autocomplete list, highlight the contact and select the X.

Welcome to DJ Consultants, Inc. Time Management Tips

2011-07-26T07:41:00.000-07:00

Welcome to our new blog! We will be providing tips to help you manage information, time and technology in today's electronic workplace. Technology while touting to improve our efficiency can sometimes have the opposite effect. Knowing how to utilize your existing technology is the answer. Stay tuned as we post weekly time management tips on how to use Outlook, Blackberry and iPhone as the productivity tools they were meant to be! Debk